Kana'iolowalu Registration Procedures



Registration Procedures

ADOPTED: April 12, 2012

Eligibility: Any Native Hawaiian who declares their cultural, civic or social connection as demonstrated in their unrelinquished sovereignty.

A guardian or parent’s signature is required for those less than 16 years of age.

Native Hawaiians on the list as certified (also known as a “base roll”) who are 18 years of age or older as of an election will be eligible to participate in the organization of a governing entity.

The law that authorized this effort (Act 195, Session Laws of Hawaiʻi 2011) defines a Native Hawaiian as any person who is a lineal descendant of the aboriginal people who resided in the Hawaiian Islands prior to 1778, or, any person who is eligible or is a lineal descendant of a person who is eligible for Hawaiian Home Lands.

Non-Hawaiian Supporters: Kanaʻiolowalu supporters who are not Native Hawaiian may sign a petition as supporters, but will not be eligible for inclusion in the certified list (also known as a “base roll”).

Registration Time Period: The registration will commence on July 20, 2012, and end on January 19, 2014. A special extension from March 17 to May 1, 2014 was approved by the Commission to accommodate Hawaiians wishing to sign on to the roll following the announcement of a Fall 2014 election of delegates to a convention, or ‘Aha.

Form of Registration: The Native Hawaiian Roll Commission will provide a formal registration form, available on paper and electronically. The registration form will be available on the Kanaʻiolowalu website.

Criteria:

  1. For cultural, civic or social connection: by formally attesting.
  2. For Native Hawaiian ancestry, as defined in Act 195, SLH 2011: (a) by formally attesting, and (b) providing documentation or permitting confirmation of ancestry from reliable sources.
  3. Documentation
      1. Copy of birth certificate showing “Hawaiian”, or
      2. Copy of birth certificate and/or other documentation showing lineal descent, ascent, or a blood sibling of a person of documented Native Hawaiian ancestry, or
      3. Kamaʻāina Witness declaration or Kamaʻāina Testimony (as described in Hawaii Rules of Evidence 803(a)(19), 803(a)(11), 803(a)(12), 803(a)(13), 803(a)(16), and 803(a)(20).
  4. Confirmation from Reliable Sources
    1. A vital statistics document or record from a state, municipality or other government entity
    2. Lineal descent, ascent or a blood sibling of a person who has been confirmed from a reliable source, including prior verification on the Kanaʻiolowalu registration.
    3. Any program or organizational source that has procedures for confirmation requiring at least the documentation provided above in “3. Documentation”, such as but not limited to:
      1. Kamehameha Schools’ student or alum, with attestation of Native Hawaiian ancestry
      2. Kamehameha Schools Hoʻoulu Hawaiian Data Center
      3. Department of Hawaiian Home Lands lessee or verified on the waiting list
      4. Operation ʻOhana (verified)
      5. Hawaiian Registry (verified)
      6. Kau Inoa (verified)

Document Retention:

Documentation and/or description of the confirmation obtained by Kanaʻiolowalu staff or volunteers to confirm lineal descent will be maintained by the Native Hawaiian Roll Commission as paper or electronic records.

The registration form will be maintained by the Native Hawaiian Roll Commission.

Electronic data will be secured on premises and regularly duplicated for secured off-site storage.

No original documents other than registration forms and Kamaʻāina Witness forms or other personal declarations will be accepted for retention. Original documents may be shown and subsequently copied for purposes of providing documentation, but originals will not be accepted for retention as part of the permanent record.

Registration Processing:

Upon receipt at the Kanaʻiolowalu office, paper registration forms will be date-stamped. Electronic forms will be automatically dated upon submission.

Paper forms will be inputted into the registration data system.

Intake: each registration form will be reviewed for completion including minor clerical edits, and routed to the appropriate next step. Forms that are potential duplicates will be identified for special handling.

Upon intake, the registration will be officially counted as having been received, and the number (not name) may become public.

Registrations that do not have documentation may be routed for confirmation from a reliable source, or follow up with the person, including but not limited to obtaining a Kama`aina Witness declaration. Priority for confirmation of lineal descent shall be given to persons who will be 18 years or older as of April 1, 2014.

Acknowledgement/Notification: Every registration that has completed the necessary documentation or confirmation of lineal descent will be acknowledged as such. Every registration that has no documentation or for which confirmation of lineal descent has not been accomplished will receive an acknowledgement of their registration indicating attestation only.

Certification:

Upon presentation by staff, the Native Hawaiian Roll Commission will approve the circulation of a pre-certified (provisional) roll of Native Hawaiians.

If a person passes after registering and prior to the publication of the pre-certified list, and if the Commission has been notified of that fact, the person’s name will appear on the certified list with an indication that the person is “deceased”.

Pre-certified (provisional) lists will be available for viewing on-line and in printed form at selected locations statewide. Public notice of the location and availability for review will be made.

There will be a public comment period of ten (10) business days. The comment period will allow for corrections to the roll.

The Commission or Committee may resolve into executive session to review confidential documents or information. Documents that are subject to Act 84, SLH 2012 shall not be available to the public.

A final list or lists will be presented to the Native Hawaiian Roll Commission which shall certify the list or lists by public vote.

The certification process as described above may occur at one time or at intervals throughout the registration and post-registration period.

The final certified list or lists will be published by the Native Hawaiian Roll Commission in a manner to be later determined and in accordance with any requirements of law.

ADOPTED: April 12, 2012 by unanimous vote, and as amended